When you’re looking for ways to boost your team’s productivity, you have to consider more than just increasing motivation, like handing out raises and promotions. A lack of productivity isn’t always the result of laziness or disinterest. It’s often caused by inefficient processes, outdated tools, or unclear resources. For example, if your company’s training materials are poorly made or confusing, employees will naturally struggle.
One simple way to fix this is by improving your documentation and training resources, starting with screen recording. High-quality, clear recordings can streamline processes, enhance clarity, and help your team perform their tasks more effectively.
Here are five ways screen recordings can enhance productivity for your team.
1. Create step-by-step onboarding videos
Systematic employee onboarding is crucial for smooth integration and maintaining company flow. All too often, companies expect new employees to know what to do, but even the most skilled professionals need direction and instruction. Screen recordings make it possible to create the detailed, step-by-step instructional videos new hires need to meet company expectations and perform the functions of their job.
With a screen recorder, you can accomplish the following:
Create standardized training materials.
When you need to create training materials for online or computer-based processes, screen recordings are the best solution. You can show people in real-time exactly what to do and they can follow along and pause the video as they go. With everyone accessing the same set of instructions, your training will be standardized across the company.
Facilitate self-paced learning.
Onboarding videos allow new hires to learn at their own pace, and they can revisit any topics they want to review at any time.
Maximize resources.
Pre-recorded training materials eliminate the need to host constant live training sessions. For purposes that don’t require live interactions, screen recordings are cost-effective.
Provide 24/7 access.
Your entire team can access company training materials from anywhere in the world, including remote employees living in different countries.
Easy updates.
When something important or fundamental changes, all you need to do is record a new session, replace the file, and everyone will have access to current information.
These are just some ways screen recordings can support a smooth and consistent onboarding process.
2. Capture complex workflows
Whether it’s for training purposes or documenting best practices, using screen recording software to capture complex workflows is ideal. Recording a person’s workflow creates a clear visual representation of their actions from start to finish, including details regarding where they click and how they access hidden menus. Because of this complexity, verbal and written instructions don’t always cut it.
Once your team comes up with the most efficient way to accomplish certain tasks, they can be designated as company best practices. From there, your team can capture their workflows with screen recordings to be used as training materials.
Workflow analysis is another reason to document workflows with screen recordings. It’s the best way to identify bottlenecks or areas that need improvement. Those bottlenecks might be caused by user error, inefficient processes, or poorly designed software. A thorough analysis can lead to optimized processes and increased productivity.
3. Create visual explanations for better accuracy
Instructions presented verbally or in writing are often harder to understand compared to watching someone perform the process you’re about to engage. In fact, 65% of people are visual learners and need to see what they’re learning. By using screen recordings for instructional material, you’ll appeal to how most people learn best, reduce the potential for error, and enhance clarity from the start.
Visual demonstrations offer thorough understanding, especially with complex tasks. Detailed instructional steps are easier to follow in visual format and can transcend language barriers. It’s also known that video content is more engaging. According to one study, 73% of people said they prefer watching videos over reading print. This means you’ll retain more attention with visual materials.
4. Develop stronger technical documentation
Technical documentation will outlive even your most loyal employees. It helps new team members get up to speed faster and ensures that important knowledge doesn’t disappear when employees leave.
Having consistent standards and guidelines requires strong technical documentation. Whether it’s coding best practices or how to build an email sequence in your CRM, strong documentation will keep everyone on the same page. However, you can’t just write up a bunch of text and expect it to work. People need visuals, and that’s where screen recordings come into play.
If your company creates technical documentation, screen recordings will make it more effective. Even if you need to create a text version of your documentation, having a screen recording for reference will make it easier to understand.
Here are some ways screen recordings support better technical documentation:
Allows for interactive guides.
Adding screen recordings to technical documentation makes it easier for users to follow along in real-time.
Simplifies complex information.
A visual demonstration can simplify complex written technical descriptions.
Reduces support requests.
Visual support can reduce the number of questions users ask.
While technical documentation has historically been text-based, screen recordings reduce the risk of error, make concepts easier to comprehend, and speed up the learning process.
5. Keep workflows smooth
Even the most tech-savvy individual can get stuck trying to set up company accounts, access the company network, or register approved devices to comply with security protocols. They’ll have an easier time performing their duties with access to a database full of simple screen recordings that demonstrate how it’s done.
Unlock more productivity with screen recording
Boosting workplace productivity isn’t just about increasing motivation. It’s about equipping your team with the right tools to work efficiently while eliminating unnecessary roadblocks. Nothing creates a bigger roadblock than unclear, scattered, and complex information.
When employees face unclear instructions or inefficient processes, they can get frustrated and lose momentum, and that’s when productivity suffers. By incorporating screen recordings into your trainings and workflows, the enhanced clarity will make your team more productive and confident in their ability to get their work done right.
Featured Image by Glenn Carstens-Peters on Unsplash
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